HAYP EFFICIENCY STRUCTURE
Our Goal
Our goal is to fulfill the mission of the Hays Area Young Professionals by incorporating committees that will foster the growth and development of our members to the extent each member is interested in participating.
Committee Descriptions
Civic/Volunteer Committee
The Civic/Volunteer Committee is responsible for overseeing all civic and volunteer opportunities for HAYP members, and recruiting members with specific interest in this sector. Suggested projects include: Adopt-A-Mile, Midwest Deutsche Oktoberfest, FHSU Oktoberfest, Hays Sports Complex opportunities, etc.
Committee Chair - Jackie Flemming, Nex-Tech Wireless - jflemming@nex-techwireless.com
Social/Networking Committee
The Social/Networking Committee is responsible for overseeing all social and networking opportunities for HAYP members, and recruiting members with specific interest in this sector. Suggested projects include: Welcome Wagon, Pub Crawl, Sand Volleyball Tournament, etc.
Committee Chair - James Sloan, Lewis Chrysler - james_sloan@buylewis.com
Leadership/Personal Development Committee
The Leadership/Networking Committee is responsible for overseeing all leadership and personal development opportunities, and recruiting members with specific interest in this sector. Suggested projects include: promotion/expansion of Leadership Hays, promotion/expansion of Eagle Development Series, HAYP Key Employee Certification, Lunches with Community Leaders, etc.
Committee Chair - Michael Berges, - Bergesfinancial@yahoo.com
Technology/Media Committee
The Technology/Media Committee is responsible for incorporating technology into the HAYP organization, assisting the Chamber with updating the HAYP website (www.hayp.org) and Facebook page, assisting with disseminating information pertinent to HAYP, and recruiting members with specific interest in this sector. Suggestions include: posting articles, posting event links, videoing educational events and linking the video to the HAYP website and Facebook page, creating webinars, etc.
Committe Chair - Kaley Conner, The Hays Daily News - haysareayp@gmail.com
Job Descriptions
Chamber Board of Directors
The Chamber Board of Directors provides fiscal and operational oversight for the Hays Area Chamber of Commerce. Since HAYP is under the umbrella of the Chamber of Commerce, this Board of Directors also provides fiscal and operational oversight for HAYP.
HAYP Advisory Council
The Advisory Council serves as a liaison between the HAYP members and the Chamber Board of Directors. This Council consists of elected HAYP members who are subjected to term limits as set forth in the HAYP By-laws. Each Advisory Council Member acts as a team captain for a proportional number of HAYP members. It is each Advisory Council Member's duty, as a "Team Captain," to keep his/her team informed of HAYP and Chamber events, projects and opportunities, as well as any information pertinent to fulfilling the mission of HAYP.
The Advisory Council works with the Chamber Board of Directors on all fiscal and operational issues involving HAYP. Furthermore, the Advisory Council appoints all HAYP Committee Chairs and reviews all project/event/opportunity proposals submitted by the Committee Chairs to determine whether the proposals fulfill the mission of HAYP and whether they are appropriate for implementation.
HAYP Advisory Council Chair
The Advisory Council Chair is appointed by the Council to serve as the single point of contact/liaison between the four HAYP committees and the Advisory Council to ensure delivery of a consistent message. The Advisory Council Chair facilitates all HAYP Membership Connection Lunches and Advisory Council meetings, including preparation of the meeting agendas, and delegates duties as necessary.
HAYP Advisory Council Secretary
The Advisory Council Secretary is appointed by the Advisory Council to document all HAYP and Advisory Council meetings through written record. The Advisory Council Secretary can delegate duties as necessary.
HAYP Committee Chairs
Committee Chairs are nominated by HAYP members (or themselves) and are appointed by the Advisory Council. Each Committee Chair must agree to serve for a (1) year term and may serve for multiple terms if agreed upon by the Committee Chair and Advisory Council no less than ninety (90) days prior to the expiration of each term.
Committee Chairs are responsible for consistently seeking opportunities in the Hays area relative to their respective committees that will foster the growth and development of HAYP members and fulfill the mission of HAYP as it relates to their respective committees. This Chair has the authority to assign specific event/project coordinators to help carry out projects/events as necessary.
All proposed projects, events and opportunities must be presented to the Advisory Council for approval, via electronic (email) submission to the Advisory Council Chair. A project template will be provided to each Committee Chair to ensure consistency with regard to the planning process. The Advisory Council Chair will disperse the proposal to the Advisory Council, whose members will have two (2) business days from the date of proposal submission to respond with questions, concerns, requests for clarification/additional information, or approval. The Advisory Council Chair will then contact the Committee Chair with approval, request for clarification/additional information, or denial within one (1) business day. Upon notice of approval by the Advisory Council Chair, the Committee Chairs are responsible for overseeing all projects, events and opportunities related to their respective committees. In the event of denial, the Committee Chair will be given a reason for denial.
The purpose of this process is two-fold. First, it provides for quick turn-around and implementation of proposed projects/events/opportunities. Second, it ensures all projects/events/opportunities are of high-caliber and are in line with the mission of HAYP.